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Class Rosters
A roster of all students registered for each
of your courses will be available to you on the web beginning the first
day of registration or as soon as a student registers for the class.
Rosters are accessed via the web by entering the Valley Information Portal
(VIP). Inside VIP, select the Faculty tab.
Instructions are provided on the website.
Each student’s status will be updated
throughout the semester. When a student requests a change, the computer
is updated to reflect their new status (registered, auditing, or
withdrawn). If the student drops the course they will not appear on your
class roster. Current addresses and telephone numbers are also provided
for each student.
Review Class Roster
Once your course has begun and the class
roster is stable it’s an excellent time to make sure all students
attending your course are officially registered. If a student has been
attending without having registered or paid, they should not be allowed to
return to class until they appear on your class roster. Students
registering late should be provided with a
Permit to Enter and asked to register and pay.
Family Educational Rights and
Privacy Act (FERPA)
This Federal Law regulates what information
can and cannot be released to and about students. Most student
information, such as grades, class schedules and attendance records is, by
law, confidential. Our office regularly handles such requests from
parents, friends, schools, legal professionals, insurance companies, and
many others.
If you receive a request for information
regarding one of your students, please refer them to the Admissions,
Registration and Records Office. By releasing information only from our
office, we can ensure continued compliance with all legal requirements.
Grade Change Forms
When making a change to a student’s grade,
please submit a completed grade change form to your academic dean. After
signing, the dean will forward the grade change to the Admissions,
Registration and Records Office for posting to the student’s transcript.
To assign a grade for a finished incomplete
contract, submit a grade change form directly to the Admissions,
Registration and Records Office. A change from an “I” to a numeric grade
does not require the dean’s signature.
Grade Change forms are available in the
Faculty Reception Area, the ATC Office, in the front office at Arcadia,
and in our office. These forms will only be given to faculty members so
please do not send a student to pick one up. After the change is
processed, a copy of the form is mailed to you, and an updated transcript
is sent to the student.
Grade Rosters
Grade rosters are made available to you approximately one week prior to
the end of the course. They are accessed via the web by entering the
Valley Information Portal (VIP).
Inside VIP, select the Faculty tab.
Instructions are provided on the website. For every “I” grade
assigned to a student, a Incomplete Contract is to be submitted with all
required signatures to your Dean’s office. The web grade option will be
removed after the deadline date printed on your Semester Action Date
schedule.
Incomplete Contracts
If you agree to enter into an incomplete
contract with a student to extend the deadline for completing their course
work, an incomplete contract must be issued following the guidelines
listed on the form. Both you and the student sign the contract and the
student is then given a copy. If the student is not able to sign, the
Dean’s signature should be obtained, and the Admissions, Registration and
Records Office will mail a copy to the student. All part-time faculty
must have the dean’s signature as well as the student’s signature.
The contract, with signatures, is to be
completed prior to the date grades are due, and submitted to your Dean’s
office. Incomplete contracts are available in the Faculty Reception Area,
the ATC Office, in the front office at Arcadia, and in the Admissions,
Registration and Records Office. These forms will only be given to
faculty members so please do not send a student to pick one up.
Permission to Enter a Class
Students are not allowed to register for a
closed/full class (CRN) without your permission. If you permit a student
to register for your class, you need to sign a Permit to Enter form. The
student then submits the form when registering for the class. Late
registrations processed after the scheduled drop/add period ends and until
the semester ends, will also require a signed permission to enter form.
This form is available in the Faculty
Reception Area, the TAC Office, in the front office at Arcadia and in the
Admissions, Registration and Records Office. Permission to Enter forms
are used through the count date for the class listed on your Semester
Action Date schedule.
Post Semester Registration
and Grade Submission Form
After the course module drop/add period ends,
students are not allowed to register without your permission.
Registrations should always be taken care of immediately, however, if you
have a student who has not registered before a semester ends, a Post
Semester Registration and Grade Submission form needs to be signed by you
and your Dean. You must include the final grade earned on this form so
that it can be hand posted to the student’s transcript. The student then
submits this form when registering. Students registering after the end of
the semester will not be counted.
This form is available in the Faculty
Reception Area, the ATC Office, in the front office at Arcadia and in the
Admissions, Registration and Records Office.
Withdrawals
Course withdrawal deadlines are printed in
each semester class schedule. These deadline dates apply to both student
initiated and instructor directed withdrawals. Withdrawal forms must be
submitted to the Admissions, Registration and Records Office prior to this
date. Non-attendance, or verbal notice, does not constitute a withdrawal
from class. Instructor directed withdrawals can be submitted on the web
inside the Valley Information Portal on the Faculty tab.
Instructor directed withdrawal
forms are available in the Faculty Reception Area, the ATC Office, in the
front office at Arcadia, and in the Admissions, Registration and Records
Office. Withdrawal forms for students are also available in the
Admissions, Registration and Records Office and at the front office at
Arcadia.
Contact Information
Office Staff Members:
Michael McCall, Director of Admissions, Registration
and Records
Lori Evans, Student Service Center and Admissions,
Registration and Records Office Manager
Sue Nemedi, Student Records Manager
Rose Crawford, Senior Office Specialist
Rhonda Comfort, Office Specialist - Registration
Susan Reynolds, Office specialist - Records
Email addresses:
registration@kvcc.edu, records@kvcc.edu
Office Phone: (269)
488-4281
Fax: (269)
488-4161
Address: PO Box 4070,
Kalamazoo, MI 49003-4070
Location: Room 4550 of the Texas Township Campus
Office Hours: Fall & Winter Semesters
Summer Semester
Mon & Tue 8 am –
7 pm Mon 8 am – 7 pm
Wed –
Fri 8 am – 5 pm
Tue – Thu 8 am – 4:30 pm
Fri
8 am - Noon
Note: No
evening hours when classes are not in session.
Check registration dates &
times for registration hours
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