How to Enter Grades on the Web

Browser Requirements:

(Note:  AOL users may need to exit their AOL browser and use one mentioned above.)

See appropriate Semester Action Dates for grade entry availability and deadline dates.

1.  Valley Information Portal (VIP)

2.  Username    (1^st initial, max 11 letters of last name; example: jsmith)

3.  Password    (originally your birthdate MMDDYY or last 6 digits of your Valley Number)

4.  Login

Note: When your VIP login period is about to expire, the security system prompts you to choose more time or log off.  Extending your VIP access will not extend your Banner time limit, you must still periodically click submit to extend your Banner access.

1.  Enter Username    (1^st initial, max 11 letters of last name; example: jsmith)

2.  Current Password    (originally your birthdate MMDDYY or last 6 digits of your Valley Number)

3.  Type New Password

     (Any minimum combination of 5 letters and/or numbers up to a maximum of 15 characters.)

4.  Retype New Password to confirm

5.  Change Selected Password

Access Grade Roster

1.  QUICK LINK:  Grade Entry

2.  Select a term from the drop down menu

4.   Submit Term

5.   Select a course from the drop down menu

6.   Submit CRN

7.   Use scroll bar to view students

To change classes:

1.   Click   CRN Selection at bottom of screen

2.   Click   Final Grades

Enter Grades

1.  Select grade from drop down menu next to each student's name

Note:  CR or NC grades cannot be assigned unless your course was pre-approved for the Credit/No Credit grade mode.  Audit (V) or Withdrawal (W) status as approved by the Admissions, Registration and Records Office is already posted for students.  You will not need to assign a grade.

2.  Click Submit often (at least the end of each page) and when finished

The system has a security timeout feature.  If your session times out, any unsaved grades will be deleted.  By clicking Submit your grades are entered and the clock is reset giving you additional time.

After you Submit Grades, a message will return at the top of the screen telling you if the save was successful or if errors were encountered.  The message “student has not withdrawn from the class” is informational only and does not mean there is an error.

Your grade roster may have more than one page.  Click Submit Grades at the end of each page. To move to the next page, click on the appropriate number sequence at the bottom of the student list.

For students receiving a grade of 0.0, NC or NS:

    1.  Click  inside Last Attend Date field

    2.  Type the last date the student attended your course  (MM/DD/YYYY)

(If the student never attended, leave the Last Attend Date field blank and enter a 0 in the Attend Hours field.)

Note:  Last date of attendance is required to be in compliance with federal regulations governing Title IV financial aid recipients.

Once you have entered and submitted all grades, please log off then re-enter the system to review your courses and ensure that all grades have been entered and saved accurately.

To print a copy of the grade roster for your records:

1.  Click  Print at the top of the screen

View student address

1.  Click   Student’s name

2.  Click   Final Grades at bottom of screen to return

Log off system

To ensure security you should always logoff when finished.

1.   Logout at top of screen

Procedures

You may access a grade roster and make changes on the web until the grade entry deadline.  Once grades are rolled to student transcripts (indicated by Yes in the Rolled column), you will need to submit a grade change form to make corrections.

When you assign a Incomplete (I), an Incomplete Contract should be filled out, signed and turned in to your Dean’s Office.  The Dean’s Office will forward contracts to the Admissions, Registration and Records Office.

If a student does not appear on your grade roster, you will need to complete a Count Date Override form to give the student permission to register late for your class.  Forms are available in the Faculty Office area, Admissions, Registration and Records office, and the main office of the Arcadia Commons Campus.  Please list the grade the student earned on this form.  The form requires both your signature and the Dean’s signature.  Give the completed form to the student to bring to the Admissions, Registration and Records Office with their payment for the class.

Only the primary instructor can access the grade roster for courses taught by more than one instructor.

If you wish to allow a student to withdraw late, you will need to write a memo granting permission, obtain the Dean’s signature and submit the memo to the Admissions, Registration and Records Office.  Leave the student’s grade listed as “none.”

Contacts for additional help

Teaching  Learning Center

    (269) 488-4164

ACC - Computer Lab

    (269) 373-7814

Admissions, Registration and Records Office

  (269) 488-4281

Department Chair or Dean’s Office

    Applied Technology

      (269) 488-4371

    General Studies

      (269) 488-4259

    Health and Sciences

      (269) 488-4213

    Arcadia Commons Campus

      (269) 373-7808

Computer Center

  (269) 488-4240

ACC - Computer Lab

    (269) 373-7814

Valley Information Portal access:

Computer Help Desk

  (269) 488-4451

ACC - Computer Lab

    (269) 373-7814