Kalamazoo Valley Community College!

KVCC FINANCIAL AID TERMS AND CONDITIONS

The Financial Aid Office is authorized to pay your tuition and fees from your financial aid award, unless you notify our office otherwise.

Please understand your award letter could be altered if any of the following conditions occur:

You have not completed verification requirements.

Changes were made to your application information.

An error was inadvertently made in determining your eligibility for, or the amount of aid awarded.

Federal/State funding levels change.

There was incorrect information filed with our office.

You received additional financial resources that must be reported to the Financial Aid Office.

You are not maintaining Financial Aid Satisfactory Academic Progress.

Your enrollment status changes (full-time or part-time).

You are receiving financial aid at more than one institution during the same enrollment period.

You are not pursuing a certificate or associate degree program, as required for Title IV financial aid assistance. (Post Associate Certificate, Certificate of Achievement and Unclassified Programs are not considered eligible programs for financial aid.)

You must advise the Financial Aid Office, in writing, if you will attend and receive financial aid at another college or university while also attending Kalamazoo Valley Community College.

Enrollment status is determined by the total number of credit hours you are enrolled for at the end of the semester refund period.

Federal regulations require class attendance. To comply with this Federal requirement, instructors will be monitoring and reporting your attendance status. Federal aid recipients reported as not attending will be administratively dropped from those classes. In turn, your financial aid award will be reviewed to determine if the reduced number of credit hours will impact your financial aid eligibility. If an adjustment is required, the Financial Aid Office will revise your award and notify you of this action.

Dropping classes may result in a loss or reduction of financial aid eligibility, which could result in a balance owed to the college. Students are required to pay balances owed to the College at the time they occur.

Federal Pell Grant awards are calculated based on your enrollment status. Please note that Pell awards will be prorated for less than full-time enrollment as stated in the following table:

Status	Credit Hour Requirement	Pell %
Full-Time	12 or more credits	100%
3/4 Time	9 - 11 credits	75%
1/2 Time	6 - 8 credits	50%
Less than 1/2 Time	1 - 5 credits	20%-25%

Note: Depending on your eligibility for Federal Pell Grant funds, you may be required to enroll for a minimum number of credit hours to be eligible for this program. Students with small Pell Grant award amounts may not be eligible to receive Pell funds at less than full-time status.

You are responsible for any remaining balance that financial aid does not cover.

You are responsible for reading and understanding all applicable refund policies. This includes the KVCC Refund policy and the Return of Federal Title IV Refund policy. You should note that tuition refunds may revert to the appropriate financial aid fund, not to you.

If your tuition and fees are paid, and your financial aid award is greater than the amount of your tuition and fees paid, this will result in a credit balance on your student account. This balance will be disbursed to you in the form of a KVCC Bookstore authorization and/or a check. Depending on when your credit balance occurs, will determine if you are eligible for an authorization and/or check.

Book and Supply Authorization: Book and supply authorizations will usually be available the week before the semester starts and continuing through the second week of the semester. (Refer to appropriate class schedule to determine the earliest date you can access your book and supply authorization). To access your authorization, you must be registered for the upcoming semester and have had your financial aid eligibility determined.

Balance Checks: Balance checks are available on Wednesdays beginning the fourth week of the semester after 9:00 am at the Pay Station. (Refer to appropriate class schedule to determine the exact date when the first balance checks will be available). A balance check will be available if you have financial aid funds remaining after your tuition, fees, and book and supply authorization has been deducted.

If you wish to apply for a Federal Stafford Loan, in addition to completing the Free Application for Federal Student Aid (FAFSA), you must also complete the Student Loan Application packet. This packet is available upon request in the Financial Aid Office, or you can download this information from our website, www.kvcc.edu.

STANDARDS OF SATISFACTORY ACADEMIC PROGRESS: Students must meet the established Standards of Satisfactory Academic Progress to maintain eligibility for financial aid. Students who attend KVCC must complete: 75% of the minimum credit hours required by the enrollment status used to determine the financial aid award with a minimum 2.0 cumulative grade point average. Standards of Satisfactory Academic Progress also requires that financial aid recipients complete their Associate Degree or Certificate within the time frame which, by federal regulation, is 150% of the published length of the program; which is 93 credit hours. This also includes course work attempted and transfer credits. For your review, the Satisfactory Academic Progress Standards are enclosed with this award letter.

Summer Financial Aid Awards: If you wish to be considered for financial aid for the summer semester, you must complete a Summer Intent Form. (Forms are available in the Financial Aid Office in February). The deadline to submit a Summer Intent Form is the second Friday in June.

Summer awards are based on the enrollment status you indicate on your Summer Intent Form. If your actual enrollment differs from what you indicate on your Intent Form, your financial aid award for the summer semester may be adjusted.