50th Anniversary
Inside KVCC Policies

Policies and Procedures

Acceptable Use Policy for the Internet and the KVCC Computer Network

Administrative Network Access Rights

All new employees are granted network access and an email account. Their accounts are automatically created when the new employee is added to the administrative system by Human Resources. The automated process creates the accounts using the employee's legal name listed on their W4 Employee form. The employee's supervisor may request additional network access from the director of network services. The IT staff confirms the information from Human Resources and verifies that a VIP portal account has been created. The IT staff contacts the supervisor when the employee's network access has been created. An orientation by IT staff is provided to the new employee about security issues and password protection.

Cell Phone Use

Copyright Compliance

E-Mail Retention

The Kalamazoo Valley Community College e-mail system is configured to automatically delete all opened and unopened e-mail after 150 days.

Hardware Acquisition

Hardware Acquisition is handled through the centralized Purchasing Department for all areas of the institution. All hardware purchases are submitted to purchasing staff and are reviewed by IT managers for final approval prior to issuing a purchase order.

Network Storage Limit

KVCC makes available network storage space for the college community.  This disk storage, part of our backup procedure, is provided to students, faculty and staff to save important curriculum and work-related documents.  KVCC cannot provide an infinite amount of disk storage space; therefore, each individual is limited to 5 Gbytes.  Files and folders in a user’s network home folder (“O” drive) in excess of that limit will be subject to deletion.

Prescribed Use of Social Media

Procedures for Removing Inactive Google E-mail and Active Directory Accounts

Records Management

Requesting a Banner Customized Report

To request the creation of a Banner customized report, e-mail the director of administrative computing the following information:

To request the printing of an existing Banner report, e-mail the director of administrative computing and the database analyst/help desk specialist, the following information:

Specify if the report is to be printed and picked up in the Computer Center or if the report should be sent via e-mail.

Requesting Banner Administrative Access for an Employee

When a new employee needs to be issued Banner administrative access, the appropriate supervisor shall request a Banner administrative account and password by e-mailing the following information to the director of administrative computing:

The director of administrative computing will e-mail the supervisor when the employee's Banner administrative account has been created. The supervisor and new employee will be provided the Banner username and initial password information along with instructions for the initial login.

Social Media Procedures

Software Acquisition

Software Acquisition is handled through the centralized Purchasing Department for all areas of the institution. All software purchases are submitted to purchasing staff and are reviewed by IT managers for final approval prior to issuing a purchase order.