Purchasing & Accounts Payable

Purpose

Purchasing has responsibility for managing the purchases and accounts payable functions at Kalamazoo Valley Community College through competing, contracting and issuing orders for required supplies, equipment, and services based upon requirements for quality, quantity, service, and delivery.

The Purchasing Department has been granted the authority to commit funds on behalf of the college externally. In most cases this is done in the form of a purchase order or contract which binds the college and supplier.

Shipping

The college’s standard shipping instructions require the supplier to ship items to the Central Receiving area where items are received, consolidated, tracked, and re-delivered to specified departments.

Payment

Accounts Payable processes the supplier payment based upon the designated payment terms on the orders.

Purchase Order

Terms and Conditions

Vendor

Vendor Information

Vendor Manual