Kalamazoo Valley Community College

Web Class Roster Instructions Web Class Roster Instructions

A roster of all students registered for each of your courses will be available to you on the web beginning the first day of registration or as soon as a student registers for the class.

Browser Requirements
Firefox (Download Firefox)
Internet Explorer 5.5 or higher for PC (Download Internet Explorer)
Internet Explorer 5.2 for Mac

See appropriate Semester Action Dates for grade entry availability and deadline dates.

My Valley Login
Login to system
  1. My Valley
  2. Username (example: jsmith)
  3. 1st initial, max 11 letters of last name
  4. Password
  5. Login

The first time you log into My Valley your initial password will depend on when you were first employed by Kalamazoo Valley.

If you were employed prior to 08/01/12 - Your password will be your six-digit birth date (MMDDYY), if you provided it; or the last 6-digits of your Valley Number.

If you were employed after 08/01/12 - You must first set up a new account and establish a password. To set up your KVCC account, please visit www.kvcc.edu/new. You will be asked to enter the single-use New Account Code (NAC) and Username provided in your welcome letter. (Note: Alternate options may be available to you on the new account setup page if you no longer have your NAC.)

If you need assistance, please bring a photo ID (Driver's License, State ID card or Valley ID card) to one of our computer labs.

Change your password
  1. Tools
  2. (top right)
  3. Change Password
  4. Enter Username
  5. 1st initial, max 11 letters of last name; example: jsmith)
  6. Current Password
  7. (originally your birthdate MMDDYY)
  8. Type New Password
  9. (A minimum combination of 8 characters including at least one letter and one number.)
  10. Retype new password to confirm
  11. Change Password
Access Class Roster
From the Workplace tab
  1. Faculty Resources:Class Roster - Downloadable
  2. Select a term from the drop down menu
  3. Select a course from the drop down menu
  4. Click one of the available options: View, Download in one of three formats, or Customize your class roster
Customize Your Class Roster
From the Workplace tab
  1. Faculty Resources: Class Roster - Downloadable
  2. Select a term from the drop down menu
  3. Select a course from the drop down menu
  4. Customize it
  5. Check any boxes you would like to add from the Add more fields column.
  6. Check any boxes for fields you would like to remove from the Field order column.
  7. Submit changes
  8. Change the order your chosen fields will be displayed by clicking the Swap fields buttons in the field order box moving them up and down accordingly
  9. Submit changes
  10. Set any of the four preferences at the bottom of the screen to define Fitness Center requirements, default semesters and date selection method.
  11. Submit changes
Log off system
To ensure security you should always logoff when finished.
  1. Close the Class Roster window
  2. Logout to exit VIP
Procedures
Family Educational Rights and Privacy Act (FERPA)

This Federal Law regulates what information can and cannot be released to and about students. Most student information, such as grades, class schedules and attendance records is, by law, confidential. The Admissions, Registration and Records Office regularly handles such requests from parents, friends, schools, legal professionals, insurance companies, and many others.

If you receive a request for information regarding one of your students, please refer them to the Admissions, Registration and Records Office. By releasing information only from our office, we can ensure continued compliance with all legal requirements.

Circumstance Action
Student is not on your Class Roster Any student not on your roster must be immediately referred to the Admissions, Registration and Records Office. To be allowed back in your class, the student must have registered and paid.

Permission to enter a closed class
or
Permission to enter a class
after the drop/add period

Students are not allowed to register for a closed/full class (CRN) without your permission. If you permit a student to register for your class, you need to sign a Authorization for Registration Exception form. The student then submits the form when registering for the class.
Late registrations processed after the scheduled drop/add period ends and until the end of the semester, will also require a signed permission to enter form.

This form is available starting the first day of each semester. It can be found on the VIP Workplace tab under Faculty Resources.

Notification of Student Registration
Status Changes

Changes made to a student's registration status will immediately appear on your web roster in the Registration Status column. And, of course, if the name disappears from your list they have dropped the class. Please review your roster before each class period for updates.
Instructor Directed Student Withdrawals Course withdrawal deadlines are printed in each semester class schedule. These deadline dates apply to both student initiated and instructor directed withdrawals. Withdrawal forms must be submitted to the Admissions, Registration and Records Office prior to this date. Instructor directed withdrawals must be approved by the appropriate Academic Dean and the Director of Admissions, Registration and Records. Non-attendance, or verbal notice, does not constitute a withdrawal from class. Instructor directed withdrawals can be submitted on the web inside VIP on the Workplace tab under Faculty Resources. Instructor directed withdrawal forms are available in the Faculty Reception Area, in the front office at AWH, and in the Admissions, Registration and Records Office (9140-TTC).
Contacts for additional help
Grade entry assistance: Faculty Success Center Technology Lab
(269) 488-4164
Class roster questions: Admissions, Registration and Records Office
(269) 488-4281
Instructional area questions: Department Chair or Dean's Office
Liberal Arts and Business
(269) 488-4259
Health Sciences and Technology
(269) 488-4213
Arcadia Commons Campus
(269) 373-7808
Internet access questions: Computer Center
(269) 488-4240
ACC - Computer Lab
(269) 373-7814
My Valley access: Computer Help Desk
(269) 488-4451
ACC - Computer Lab
(269) 373-7814