50th Anniversary
Forms and Information

Forms and Information

Forms and Information

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Untitled Document The Family Educational Rights and Privacy Act (FERPA) is a federal law that requires Kalamazoo Valley Community College to obtain a student’s written consent prior to disclosing personally identifiable information from their education records.  FERPA also states the College may release information that is generally not considered harmful or an invasion of privacy without the student’s written consent, unless they have requested a confidential hold of this “Directory Information.”

Kalamazoo Valley Community College has designated the following as directory information: the student’s name, address, telephone numbers, date of birth; major field of study and class level; dates of enrollment; full or part time status; degrees, awards, honors conferred and dates received; participation in officially recognized activities and sports, weight and height of members of athletic teams; and previous educational institutions or agencies attended.

The primary purpose of directory information is to allow KVCC to include this type of information from your education records in certain school publications. Examples include:  academic honors or other recognition lists; graduation programs; and sports activity sheets showing weight and height of team members. It also allows us to disclose information to outside organizations without a student's prior written consent. Outside organizations include, but are not limited to, insurance companies, banks and employers.

By the publication of this notice, students are advised of the information which KVCC may release.  If a student wishes that the College not release their directory information, he/she must inform the Admissions, Registration and Records Office in writing.

Kalamazoo Valley Community College will not consider releasing confidential information, either verbally or in writing, about applicants or students, unless it is expressly allowed within the act or the student has signed an authorization for release of information.  Documents provided to KVCC from an outside organization or individual are considered the property of KVCC intended for our use only, and will not be released to the student or anyone else unless compelled to do so by court order. In addition, KVCC does not provide lists containing our current and/or former student’s names and addresses to anyone unless compelled to do so by applicable local, state or federal laws.

If you have questions, please contact the Admissions, Registration and Records Office.  You may email us at arr@kvcc.edu, call us at 269-488-4281, or visit us in room 9140 on the Texas Township Campus.


Student ID cards are necessary to use the libraries, computer labs, the Testing Center, the Wellness and Fitness Center, locker rooms and swimming pool.  There is no charge for your first card which is a required piece of photo identification.

Woman at self-service computer The first date ID cards will be available for a semester is published in the Academic Calendar.  Beginning with this date, students may request a card after having been registered for a class for at least one business day.  Your student ID card can be issued at the Student Service Center on either campus.  Presenting a driver’s license or State ID card with photo is required to have a KVCC Student ID card issued.

Your card will be active from the first day until the last day of the semester for which you are registered.  This permanent ID will then be valid for any subsequent semester you are registered for and will not have to be updated.

Loaning or allowing anyone else to use your ID card is prohibited.  There is a $10 replacement fee for lost, damaged or student altered cards.


The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records.  These rights include:

(1) The right to inspect and review the student's education records within 45 days of the day Kalamazoo Valley Community College receives a request for access.

A student should submit to the Director of Admissions, Registration and Records a written request that identifies the record(s) the student wishes to inspect.  The Director will make arrangements for access and notify the student of the time and place where the records may be inspected.  If the records are not maintained by the Director of Admissions, Registration and Records, the Director will advise the correct official of the student’s request.

Note: Transcripts are only released by signed written request of the student, in compliance with the Family Educational Rights and Privacy Act (FERPA). Transcripts will not be furnished to any student whose financial obligation to the College has not been satisfied. As per FERPA regulations, Kalamazoo Valley will provide access to your transcript within 45 days of your signed written request to inspect your college record. If you live within commuting distance of the college, you will be given visual access to your record in the Admissions, Registration and Records office, room 9140 on the Texas Township Campus. If you live outside of commuting distance, you will be provided with one unofficial copy of your transcript which will be marked as unofficial and indicate that additional copies will become available once your financial obligation is satisfied.

(2) The right to request the amendment of the student’s education records that the student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.

A student who wishes to ask KVCC to amend a record should write the Director of Admissions, Registration and Records, clearly identify the part of the record the student wants changed, and specify why it should be changed.

If Kalamazoo Valley Community College decides not to amend the record as requested, the College will notify the student in writing of the decision and the student’s right to a hearing re­garding the request for amendment.  Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

(3) The right to provide written consent before KVCC discloses personally identifiable information from the student's education records, except to the extent that FERPA authorizes disclosure without con­sent. 

Kalamazoo Valley Community College discloses education records without a student’s prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests.  A school official is a person employed by the College in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the College has contracted as its agent to provide a service instead of using KVCC employees or officials; a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance com­mittee, or assisting another school official in performing his or her tasks.

A school official has a legitimate educational interest if the official needs to review an educa­tion record in order to fulfill his or her professional responsibilities for Kalamazoo Valley Community College.  Upon request, KVCC also discloses education records without consent to officials of another school in which a student seeks or intends to enroll.

(4) The right to file a complaint with the U.S. Department of Education concerning alleged failures by KVCC to comply with the requirements of FERPA.  The name and address of the Office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC  20202-5901

If you have questions, please contact the Admissions, Registration and Records Office.  You may email us at arr@kvcc.edu, call us at 269-488-4281, or visit us in room 9140 on the Texas Township Campus.