What We Do
Building Maintenance
Building Modifications
Building modifications are semi-permanent changes to the building structure. Budget Supervisor approval for building modifications is strongly recommended. These requests include, but are not limited to:
Painting
Installing cork/dry erase boards
Hanging wall art
Changes to wall/door configuration
Electrical & Lighting
Electrical & lighting requests include, but are not limited to:
Faulty light switches/outlets
Bulb/ballast replacement
Lighting alterations
Physical Hazards
Physical hazards include anything that currently is or can potentially cause harm or injury. Please report all physical hazards immediately to Facility Services at 488.4540.
Plumbing
Plumbing includes, but is not limited to:
Leaks/floods/spills
Non-operational toilets
Please report all plumbing issues immediately to Facility Services at 488.4540.
Temperature Control
If you feel your room/office is too hot or cold, please contact Facility Services at 488.4540.
Work Order Requests
All work order requests for Building Maintenance must be submitted via the Work Request form.
Construction
Building Construction & Renovation
All building construction & renovation must go through the capital process. To discuss the feasibility of a project and for assistance with budgetary pricing estimates, contact the Director of Facilities & Construction Management at 488.4298.
Custodial
Access Card Activation
New employees will need to submit a request for their room access needs, making sure to include proof of approval from their direct supervisor, to
Replacement cards do not require access request. Access levels automatically transfer to new card within 24 hours.
Event & Room Setups
All event setups are processed through the Event Scheduler who processed your room reservation.
Furniture Moves
All furniture move requests must be submitted via the Work Request form.
Keys
Hard keys will be provided for desks, file cabinets, and full-time faculty/staff offices without an identification card reader on the door. Requests for hard keys must include proof of approval from direct supervisor, and the details of the type of key requested. All hard key requests must be submitted to
Property Disposal
A Property Disposal Form must be completed with required signatures and submitted to the Director of Purchasing.
Records Destruction
A Certificate of Records Disposal must be completed with required signatures and submitted to the Custodial Supervisor for the campus where the records to be disposed of are stored.
Recycling Services
Most offices and classrooms have been provided blue paper recycle cans. These are emptied as needed. Glass, plastic, and metal can be put in the disposal units located throughout the College’s halls. Facility Services has containers for batteries, light bulbs, and larger metal objects.
Special Cleaning Requests
All other requests for Custodial Services must be submitted via the Work Request form.
Energy Management
Reducing energy waste lowers our carbon footprint and is a sustainable move!
KVCC's Energy Program is based on taking comprehensive action to save energy. We have partnered with Cenergistic, a company with a proven 31 year track record of assisting educational organizations across the nation in successfully implementing hundreds of energy saving strategies.
Balancing the comfort of students, faculty, & staff while at the same time protecting property from temperature & humidity related problems is a cornerstone of the process.
Our organization has continuous opportunities to improve our energy usage with 11 buildings, each with multiple schedules, activities, and a variety of complex heating and cooling systems. Each building requires monitoring of ventilation, interior temperature, interior humidity, exterior temperature, exterior humidity, barometric pressure. The building control system makes dozens of automated adjustments to account for these each day. Our Maintenance staff attends specialized training to manage this complex system.
Auditing building energy usage through consumption reports, weather reports, and data loggers gives us insights on opportunities where we can improve. With the changing of the seasons and weather, it’s a never-ending quest to ensure comfort while we reduce waste.
Overall energy savings come from the cooperation and support of virtually everyone doing their part to conserve energy. The more people that participate in conserving energy, the greater the result.
In classrooms, check that all lights, computers, & audio-visual equipment is powered down and in the off position before you leave the room. In offices, turn off lights, fans, and your computer & monitor at the end of each work day. These small efforts make a huge impact!
If you have any questions or ideas, please contact the Energy Manager at 488.4297. Thank you for doing your part!
Event Scheduling
Room Reservations
To schedule a room for a meeting,
To see if a room is available, go to the KVCC Intranet, look under General Resources, click on "Ad Astra Schedule" (room reservations). From there you can scroll to see if a room is available.
Please make sure to add time for set-up and tear-downs.
Grounds Maintenance
Please report all non-emergency outdoor maintenance issues to Facility Services at 488.4540. Non-emergency outdoor maintenance includes, but is not limited to:
Ice & snow removal
Fluid spills
Broken glass
Outdoor Debris
Nuisance Wildlife Removal
Bees
Raccoons
Chipmunks
Opossums
Squirrels
Geese
Deceased animals
Outdoor Signage & Flags
Broken, missing, or damaged
All emergencies should be reported immediately to Public Safety via a Blue Emergency Phone, 488-4575, or 911.
Material Handling
Mail
All college-related mail is processed & sent out from Materials Handling. Daily internal mail runs are also performed by Materials Handling. For all mail related questions, email
Ship a Standard Package
Bring package to Materials Handling. Include address, product inside, amount to be insured and Banner Index for charge backs.
Ship an Express Package
Same as above, but please also include how soon the shipment needs to be at desired location.
Paper Products & Printer Cartridges
Complete a Paper Supplies or a Printer Cartridge Request Form and send interoffice or hand deliver to Materials Handling. Allow a minimum of 4 days for delivery.
Shipping of Pallets & Materials Between Campuses
All materials transfer requests must be submitted via the Work Request Form.
Trails
Trails are owned and operated by Kalamazoo Valley Community College. All college policies apply when on college property.
During your visit:
Trails are open sunrise to sunset
All pets must be leashed and picked up after
No littering
No alcoholic beverages
No motorized vehicles
Hunting and camping are prohibited
Do not damage, disturb, or remove plants, animals or property
Report damages or violations to the Kalamazoo Valley Public Safety Department at 269.488.4575 or Kalamazoo County Dispatch at 269.488.8911.
Vehicles
Vehicle Reservations
A Vehicle Request Form must be completed and submitted to the Vehicle & Grounds Manager via email or interoffice mail.
Fueling of College Vehicles
Reserved college vehicles are refueled prior to each use. If your trip requires more than one tank of fuel, a college credit card can be requested when reserving a vehicle. You can also pay for fuel and receive reimbursement via the Internal Claim Voucher . Receipts are required for all fuel purchases, regardless of payment form.
College vehicles do not have a “Same Fuel Level” policy. If you can complete your trip without refueling, please do so. Filling the tank prior to return is not necessary.
College Vehicle Trouble or Failure
If you experience any trouble or failure of a college vehicle while traveling, please call the Vehicle & Grounds Manager at 269.808.1763.
Vehicle Damage & Danger on Campus
For instances of automotive accidents, damage, or vehicle fires, immediately call Public Safety via a Blue Emergency Phone, 488.4575, or 911.
